Career Opportunities

Join a team of fundraising professionals across the Institution working to chart the future of the Smithsonian.

Office of Advancement: Career Opportunities

Resumes are only accepted in applications for listed positions. Please send a cover letter and resume to oastaffing@si.edu. Specify the position title for which you are applying in the subject line.

Open Positions

Advancement Assistant, National Portrait Gallery / Grade: 7 / Location: Washington, DC / Open to all / Closing: April 10

Come join a team of dedicated staff at an exceptional time in Smithsonian history. The Smithsonian Institution is the world's largest museum, education and research complex, comprised of 19 museums and galleries, nine research centers, 21 libraries, the National Zoological Park and more than 200 affiliate museum partners. The Smithsonian is dedicated to its founding mission, “the increase and diffusion of knowledge” and as such we use our resources to encourage curiosity, ignite wonder and spark the joy of learning.

With dynamic leadership throughout the Institution, we are focused on broadening our reach by engaging new audiences who haven’t always been represented in museums and creating a more robust virtual Smithsonian that complements and amplifies our collections, our expertise, our exhibitions in ways unimaginable just a few years ago. Through this digital strategy we plan to touch every home and every school in America. Marrying the possibilities of digital access with the strong educational and programming offerings housed in our museums and research centers, we will provide equal and effective educational access to all primary and secondary school children.

Following a successful national campaign, the Smithsonian has built a model fundraising organization, one that will meet the growing needs of this unique organization and offer excellent professional opportunities. As we continue to build on our success, the Smithsonian Institution’s National Portrait Gallery seeks an Advancement Assistant to provide crucial administrative support and manage internal operations of its hard-working, fast-paced advancement team. This position is located within the Office of Advancement at the National Portrait Gallery and will report to the Chief of Strategy.

The Advancement Assistant works in the Advancement Office at the National Portrait Gallery to support the Director of Advancement and other Advancement Staff with purchasing, travel, and special projects, as well as providing extensive general administrative services to the entire department. The incumbent processes all gifts and acknowledgments, coordinates procurement and budget reconciliation, develops briefings and materials for donor and prospect meetings, prepares financial reports, and provides overall administrative support.

Qualified candidates will successfully demonstrate strong communications skills, an ability to successfully manage multiple deadlines, superior organization skills, and a thirst for learning. Attention to detail and an intuitive administrative aptitude are essential. Experience in a large, complex non-profit organization preferred.

Successful candidates will have:

  • Bachelor’s degree
  • Superior communication skills, both oral and written
  • Attention to detail and an intuitive administrative and organizational aptitude are essential
  • Ability to take ownership of projects and work with minimal direction and supervision
  • Understanding of and dedication to the mission of the National Portrait Gallery

The museum is growing its advancement department to maintain an increased rate of fundraising growth to support the needs of the museum. This position offers excellent opportunities for the successful candidate to make a significant impact on the future of the National Portrait Gallery. There is no better time to join this amazing museum.

The National Portrait Gallery attracts nearly 2 million visitors onsite and 4 million online and continues to narrate the multi-faceted and ever-changing story of America through the individuals who have shaped its culture. Through the visual arts, performing arts, and new media, the Portrait Gallery presents poets and presidents, visionaries and villains, actors and activists whose lives form our national identity. The National Portrait Gallery is committed to recruiting, supporting, and investing in a diverse team of talented, creative, and passionate staff members who have a shared vision of our mission.

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The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. This is not a Federal Position but has similar requirements and benefits. Interested candidates should submit their resumes and a cover letter to oastaffing@si.edu by April 10, 2020. Please include the position title in your e-mail subject line. Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (Month and year); and average number of hours worked per week.   

The Smithsonian Institution is an equal opportunity, affirmative action employer.  To best serve our current and future visitors we strive to maximize the diversity, equity, and inclusiveness of our organization.  Therefore, we encourage candidates that represent and embody the diversity found within our community to apply.

Associate Report Writer/Programmer, Fundraising, Office of Advancement / Grade: 11/12 / Location: Washington, DC / Open to all / Closing: April 10

Come join a team of dedicated staff at an exceptional time in Smithsonian history. With our new Secretary, Lonnie G. Bunch III, who was previously the founding director of the Smithsonian's National Museum of African American History and Culture, we are positioned to realize our goal of being a truly 21st century museum complex. This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian.  There is no better time to join this amazing Institution. Hiring level depends on knowledge and experience, and the position offers an excellent opportunity for technical growth.

The Smithsonian Institution's Office of Advancement seeks an Associate Report Writer/Programmer to serve as an integral member of the Advancement Information Services team. This position fulfills ad hoc requests for information, delivers production support and develops and tests advancement reports. This position performs the following activities:

  • Responds to ad hoc requests by utilizing existing reports and utilities, making modifications to existing Oracle stored procedures, Tableau or SSRS reports or by writing new. Formats results to facilitate use by requestors
  • Runs production jobs for regularly scheduled reports, data extracts and uploads, verifying output and record counts to ensure accuracy, documents results in job logs and maintains up-to-date operational instructions
  • Participates in the development and testing of forms and reports for use within Ellucian Advance, Tableau and SSRS working from technical specifications and test plans
  • Applies best practices in systems development and application of technology to support the advancement function

Qualified candidates will have:

  • Comprehensive knowledge of Microsoft Office tools (Outlook, Excel, Access, Word, PowerPoint, Teams), including the ability to develop and maintain complex Excel spreadsheets with pivot tables, data from multiple sources with clear and effective presentation and translate data formats
  • Knowledge of SQL at intermediate level sufficient to understand, execute and modify existing queries and procedures and write new ones, use joins, outer joins and subqueries efficiently and familiarity with analytical functions
  • Demonstrated technical problem-solving skills and experience with the systems development life cycle
  • Strong written and oral communication skills
  • Demonstrated organizational skills and the ability to manage multiple priorities simultaneously
  • Bachelor’s degree is required
  • Three to five years related experience
  • Experience with membership, fundraising or non-profit organization and database and Ellucian Advance, PL/SQL, Tableau or SSRS and related tools is preferred, but not required

The Office of Advancement oversees and guides the fundraising efforts of the Smithsonian and is home to the central advancement organization for the Institution. In addition to raising significant support for a variety of Smithsonian initiatives, the Office of Advancement provides support services to advancement offices across the Institution. The office engages with staff throughout the Smithsonian in accomplishing their goals.

The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and nine research centers.  The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge.”  Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad.

DOWNLOAD DESCRIPTION

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. This is not a Federal Position but has similar requirements and benefits. Interested candidates should submit their resumes and a cover letter to oastaffing@si.edu by April 10, 2020. Please include the position title in your e-mail subject line. Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (Month and year); and average number of hours worked per week.   

The Smithsonian Institution is an equal opportunity, affirmative action employer.  Candidates of all backgrounds are encouraged to apply.

Major Gifts Officer, National Portrait Gallery / Grade: 12 / Location: Washington, DC / Open to all / Closing: April 10

Come join a team of dedicated staff at an exceptional time in Smithsonian history. The Smithsonian Institution is the world's largest museum, education and research complex, comprised of 19 museums and galleries, nine research centers, 21 libraries, the National Zoological Park and more than 200 affiliate museum partners. The Smithsonian is dedicated to its founding mission, “the increase and diffusion of knowledge” and as such we use our resources to encourage curiosity, ignite wonder and spark the joy of learning.

With dynamic leadership throughout the Institution, we are focused on broadening our reach by engaging new audiences who haven’t always been represented in museums and creating a more robust virtual Smithsonian that complements and amplifies our collections, our expertise, our exhibitions in ways unimaginable just a few years ago. Through this digital strategy we plan to touch every home and every school in America. Marrying the possibilities of digital access with the strong educational and programming offerings housed in our museums and research centers, we will provide equal and effective educational access to all primary and secondary school children.

Following a successful national campaign, the Smithsonian has built a model fundraising organization, one that will meet the growing needs of this unique organization and offer excellent professional opportunities. As we continue to build on our success, the Smithsonian Institution’s

National Portrait Gallery seeks to hire an accomplished Major Gifts Officer with proven fundraising experience to build and manage a portfolio of prospects and donors to execute a fundraising program focused on high capacity giving. The Major Gifts Officer works closely with the Assistant Director of Advancement to ensure that annual fundraising goals are met.

Reporting to the Assistant Director of Advancement, the Major Gifts Officer will secure contributions from individuals, foundations, corporations, and other organizations by discovering and cultivating a productive relationship with prospective donors; present opportunities for giving through solicitation efforts; establish and maintain effective working relationships with individual donors and prospects, and foundation officers; help steward board members and their networks; and help craft and implement a multi-year fundraising plan. The Major Gifts Officer will manage a portfolio of 75 major gifts donors, with a strong focus on foundations. The Major Gifts Officer will be responsible for proposal research and writing and maintaining proposals in the database.  The Major Gifts Officer will conduct robust qualification activity for prospects, maintain up-to-date strategies for managed donors that continually advance gift conversations, and serve as a strong model to peers of portfolio management. The  Major Gifts Officer will maintain a strong working relationship with Smithsonian’s central administration, working closely with the Office of Advancement to coordinate with colleagues as appropriate on matters relating to proposals, gift agreements, budgets and reporting, and other policy and process areas, as well as collaborating with curatorial, historian and other administrative staff members.

Successful candidates will have:

  • At least at least five to seven years of progressively responsible experience in Development, including experience managing a donor portfolio and closing gifts of $50,000 or more.
  • Specialized experience in major gift fundraising, with proven examples of successful grant writing, preferably within a major, arts-related institution, non-profit organization, educational institution, or other environment of similar complexity.
  • Demonstrated ability to raise funds, to be a strategic, creative thinker, excellent project manager and problem solver, and to complete projects in an efficient fashion.
  • Must be able to work on multiple projects simultaneously and meet short deadlines
  • Outstanding organizational skills and attention to detail
  • Bachelor’s degree
  • Superior communication skills, both oral and written
  • Outstanding organizational skills and attention to detail
  • Ability to take ownership of projects and work with minimal direction and supervision
  • Understanding of and dedication to the mission of the National Portrait Gallery

The museum is growing its advancement department to maintain an increased rate of fundraising growth to support the needs of the museum. This position offers excellent opportunities for the successful candidate to make a significant impact on the future of the National Portrait Gallery. There is no better time to join this amazing museum.

The National Portrait Gallery attracts nearly 2 million visitors onsite and 4 million online and continues to narrate the multi-faceted and ever-changing story of America through the individuals who have shaped its culture. Through the visual arts, performing arts, and new media, the Portrait Gallery presents poets and presidents, visionaries and villains, actors and activists whose lives form our national identity. The National Portrait Gallery is committed to recruiting, supporting, and investing in a diverse team of talented, creative, and passionate staff members who have a shared vision of our mission.

DOWNLOAD DESCRIPTION

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. This is not a Federal Position but has similar requirements and benefits. Interested candidates should submit their resumes and a cover letter to oastaffing@si.edu by April 10, 2020. Please include the position title in your e-mail subject line. Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (Month and year); and average number of hours worked per week.     

The Smithsonian Institution is an equal opportunity, affirmative action employer.  Candidates of all backgrounds are encouraged to apply.

Director of Individual Giving, Freer Gallery of Art and Arthur M. Sackler Gallery, National Museum of Asian Art / Grade: 13 / Location: Washington, DC / Open to all / Closing: April 24

Come join a team of dedicated staff at an exceptional time in Smithsonian history, as the Institution expands the programming, educational, and scholarly activity of its museums and research centers.

Following a successful national campaign, the Smithsonian has built a model fundraising organization, one that will meet the growing needs of this unique institution.  The position offers excellent professional opportunities for the successful candidate to make a significant impact on the future of the Smithsonian.

This position of Director of Individual Giving is located at the Freer Gallery of Art and Arthur M. Sackler Gallery, the Smithsonian’s National Museum of Asian Art. Committed to preserving, exhibiting, and interpreting exemplary works of art, the Freer and Sackler house exceptional collections of Asian art, with more than 42,000 objects dating from the Neolithic period to today. Renowned and iconic objects originate from China, Japan, Korea, South and Southeast Asia, the ancient Near East, and the Islamic world. The Freer Gallery also holds a significant group of American works of art largely dating to the late nineteenth century. It boasts the world’s largest collection of diverse works by James McNeill Whistler, including the famed Peacock Room.

Unified administratively and joined physically, the Freer and Sackler are dedicated to increasing our understanding of the arts of Asia through a broad portfolio of exhibitions, publications, conservation, research, and education. The museum is free and open to the public 364 days a year.

This is an exciting time to join the Freer and Sackler. In the lead up to the centennial of the Freer Gallery of Art in 2023, the museum is implementing its recently approved strategic plan and its ambitious goals for the coming years. The Advancement department has been strategically restructured over the last year, with a highly motivated and capable team now in place to expand and diversify the museum’s base of support.

The Freer and Sackler has an opening for an experienced and dynamic Director of Individual Giving to lead the museum’s efforts in building the base of individual support for exhibitions, collections, educational and outreach activities, endowment, and unrestricted support. The Director of Individual Giving will focus efforts on discovery, qualification, cultivation and solicitation of prospects with a giving capacity of $100,000 and higher. He/she will supervise up to two staff and manage a portfolio of 90-110 prospects. The Director will secure 6-7 figure gifts that contribute toward the Museum’s annual fundraising goal of $4-$8 million. This frontline fundraising position reports to the Chief Advancement Officer. The position is located in the Freer and Sackler administrative offices.

Duties include:

  • Manage a portfolio of 90-110 prospects rated at $100,000 and higher
  • Develop and implement strategies to solicit 6-7 figure gifts
  • Close 5-7 gifts per year toward an annual, individual dollar goal
  • Supervise up to two front line fundraisers, including a major gifts officer and membership manager
  • Oversee the management of the museum’s high-end membership program—the Friends of the Freer and Sackler—for annual donors of $1,500 - $20,000
  • Oversee the management of the museum’s year-end and special appeals
  • Oversee the management of the museum’s planned giving program—the Legacy Society
  • Oversee the development of online fundraising for the museum
  • Create written materials to support fundraising, including proposals, visit reports, letters, and stewardship materials
  • Design and execute visits and events for cultivation, solicitation and stewardship of major donors
  • Travel independently and with museum leadership as required
  • Staff museum executives and volunteer leadership by writing briefings, talking points, and follow-up letters
  • Maintain a comprehensive and detailed knowledge of the Smithsonian’s infrastructure, policies and procedures

MINIMUM QUALIFICATIONS

  • Five or more years of successful experience in individual major gift ($100K+) fundraising in a complex organization, preferably in an art museum or cultural institution
  • A track record of building donor relationships and closing gifts in six/seven-figure ranges
  • Demonstrated leadership and successful supervision of multi-functional areas and diverse staff
  • Successful experience in identifying prospects and making cold calls
  • Superior communication skills, both oral and written, as well as excellent interpersonal skills
  • Bachelor’s Degree, Masters preferred
  • Willingness to travel domestically and internationally
  • Willingness to work occasional nights and weekends

The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and nine research centers.  The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge.” Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad. To learn more about the Smithsonian, please visit www.si.edu.

DOWNLOAD DESCRIPTION

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. This is not a Federal Position but has similar requirements and benefits. Interested candidates should submit their resumes and a cover letter by April 24, 2020 to oastaffing@si.edu. Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (Month and year); and average number of hours worked per week. Please include the position title in your e-mail subject line.

The Smithsonian Institution is an equal opportunity, affirmative action employer.  Candidates of all backgrounds are encouraged to apply.

Advancement Communications Associate, Freer Gallery of Art and Arthur M. Sackler Gallery, National Museum of Asian Art / Grade: 9 / Location: Washington, DC / Open to all / Closing: April 24

Come join a team of dedicated staff at an exceptional time in Smithsonian history, as the Institution expands the programming, educational, and scholarly activity of its museums and research centers. Following a successful national campaign, the Smithsonian has built a model fundraising organization, one that will meet the growing needs of this unique institution. The position offers excellent professional opportunities for the successful candidate to make a significant impact on the future of the Smithsonian.

This position is located at the Freer Gallery of Art and Arthur M. Sackler Gallery, the Smithsonian’s National Museum of Asian Art. Committed to preserving, exhibiting, and interpreting exemplary works of art, the Freer and Sackler house exceptional collections of Asian art, with more than 42,000 objects dating from the Neolithic period to today. Renowned and iconic objects originate from China, Japan, Korea, South and Southeast Asia, the ancient Near East, and the Islamic world. The Freer Gallery also holds a significant group of American works of art largely dating to the late nineteenth century. It boasts the world’s largest collection of diverse works by James McNeill Whistler, including the famed Peacock Room.

Unified administratively and joined physically, the Freer and Sackler are dedicated to increasing our understanding of the arts of Asia through a broad portfolio of exhibitions, publications, conservation, research, and education. The museum is free and open to the public 364 days a year.

The museum is seeking a talented writer with an exceptional eye for design and branding to serve as project manager, principal writer, and provide editorial assistance for a wide variety of communications that focus on donor engagement, solicitation, and stewardship. These will include: major gift proposals, stewardship and endowment reports (both narrative and financial), case statements, project summaries (including budgets), letters on behalf of the Director, event invitations, remarks for events, briefings, brochures, presentations, and website content updates. The effective Advancement Communications Associate will have a proven track record for establishing and meeting deadlines to deliver high quality and timely communications. The Advancement Communications Associate works with all members of the Advancement team as well as colleagues from other departments. This position reports to the Advancement Operations Manager. The position is located in the Freer and Sackler administrative offices.

This is an exciting time to join the Freer and Sackler. In the lead up to the centennial of the Freer Gallery of Art in 2023, the museum is implementing its recently approved strategic plan and its ambitious goals for the coming years. The Advancement department has been strategically restructured over the last year, with a highly motivated and capable team now in place to expand and diversify the museum’s base of support.

Duties include:

  • Research, write, and design materials in support of fundraising priorities, managing them from inception through delivery
  • Maintain a clear understanding of advancement goals, strategies, and messages, and articulate this information appropriate and effectively
  • Create written materials to support fundraising, including content for acquisition, cultivation, and stewardship emails; donor impact reports; endowment reports; proposals; visit reports; letters; donation landing pages; and other donor-related deliverables
  • Independently incorporate changes, comments, and critiques from multiple reviewers using exceptional writing and editing skills
  • Develop and manage a strategic digital and online communications plan targeted for the museum’s external audience
  • Collaborate with colleagues on the museum’s Communications team to plan and implement communications that uphold National Museum of Asian Art messaging, tone, and brand guidelines
  • Staff museum executives and volunteer leadership by writing briefings, talking points, and follow-up letters
  • In collaboration with gift officers, develop and execute stewardship plans for major donors
  • Coordinate the holiday card production project in collaborations other museum colleagues
  • Manage multiple projects simultaneously, and turn around projects on tight deadlines (often within one business day)

MINIMUM QUALIFICATIONS

  • Minimum two years of proven writing experience, preferably in a non-profit organization, art museum, or cultural institution
  • Superior writing, editing, and oral communications skills, with a demonstrated capacity for writing for a variety of audiences
  • Ability to easily change writing styles to fit the author, audience, and voice of the piece
  • Ability to translate complex ideas into language easily comprehensible to non-specialists
  • Knowledge of fundraising strategies, principles, and techniques
  • Ability to take ownership of projects and work with minimal direction and supervision
  • Excellent interpersonal skills
  • Bachelor’s Degree
  • Willingness to work occasional nights and weekends

The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and nine research centers.  The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge.” Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad. To learn more about the Smithsonian, please visit www.si.edu.

DOWNLOAD DESCRIPTION

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. This is not a Federal Position, but has similar requirements and benefits. Interested candidates should submit their resumes and a cover letter by April 24, 2020 to oastaffing@si.edu. Please include the position title in your e-mail subject line. Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (Month and year); and average number of hours worked per week.   

The Smithsonian Institution is an equal opportunity, affirmative action employer.  Candidates of all backgrounds are encouraged to apply.